Stella's Agent
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Guide · Moving office
The office move checklist
Everything to plan, in the right order. The same checklist our advisors run with occupiers.
A good office move runs on sequence.
The right decisions, early enough to matter. Here's how we structure it, with the first two phases in full and the remaining four in the downloadable guide.
This checklist is geared to a standard 3,000–10,000 sq ft leasehold office move. For other sizes or property types, speak to our advisors.
Set the brief
12–9 months out
- Confirm headcount & growthToday's team plus realistic hiring over the lease term.
- Agree your budgetRent, rates, service charge, fit-out and moving costs.
- Define how you want to workDesk ratios, meeting needs, hybrid pattern.
- Shortlist target areasCommute, talent, clients and amenity all in the mix.
Search & shortlist
9–6 months out
- Appoint an occupier advisorFree to you, and they'll see space that never reaches the market.
- Tour a focused shortlistTest the commute and the building in person.
- Compare on total costNet effective rent, not just headline. Incentives change everything.
Negotiate & commit
6–4 months out
- Heads of termsRent, term, breaks, incentives.
- Legal & due diligenceSolicitor, surveys, licences.
- Agree the rent-free & incentivesNet effective deal, not the headline.
- Design & fit-out briefAppoint your D&B partner early.
- Plan the technology & AVConnectivity, comms room, cabling.
The rest is in the full guide
Get the full guide
All six phases and 40+ checkpoints, as a PDF, plus we’ll be on hand if you’d like a steer on any of it.
We’ll only use these details to send the guide and follow up. No spam.
On its way.
Check your inbox for The office move checklist. One of our advisors will follow up to see if we can help.
Your next move starts here.
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Tell us who you are and when suits, and our advisors will arrange viewings for your shortlisted spaces.
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